Small enough to care. Big enough to deliver.

As Facilities Coordinator, this position will provide critical administrative and operational support to the Facilities Management Team. The role focuses on building oversight, mailing and shipping services, office supply management, maintenance coordination, and management of vendor contracts. The responsibilities include acting as a liaison between employees and outside contractors. This position focuses on managing administrative tasks while coordinating facilities-related activities to maintain a safe, efficient, and productive work environment. This position involves coordinating day-to-day facilities management, supporting high-level operations and ensuring optimal workplace experience for employees, executives, and visitors.

• Serves as a primary point of contact for day-to-day workplace operations, including managing vendor contracts, office supplies, furniture, equipment, and other services.
• Act as central point of contact for facilities-related requests, communicating work orders, and ensuring prompt resolution of issues through use of a work order ticketing system.
• Works with office supply vendors to coordinate the purchase of office supplies.
• Oversees management of shipping services –UPS, FedEx, & USPS including Business Reply Mail and P.O Boxes.

• Coordinates setup, breakdown, and arrangement of amenities (e.g., beverages, ice, and coffee) for meetings and events hosted in the Iowa City Downtown conference rooms, ensuring a professional and well-prepared environment.
• Assist in bank wide vehicle fleet management and parking arrangements.

• Associates degree or equivalent combination of education and related work experience.
• Two or more years of experience in supporting facility operations and functions.